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How to Register

Registration via Online

On-Line Registration is provided in Adobe Acrobat Form in .pdf  interactive format, below the “Announcement” of the event.

  1. Click on REGISTRATION FORM
  2. Zoom-in/out for your proper view
  3. Within your browser, Fill-In the field and complete the Registration Form with your personal data and tick your preferred box(s) as per your interest.
  4. Select your Registration Payment method:
    • Payment Proof Attachment (Bank Transfer Receip or ATM Slip) :  Click the “Bank Transfer” button. Click “ADD” and continue to attach your (scanned) payment-proof from your computer. “SAVE” on left bottom left section of the Registration Form.
    • Payment using PayPal Account (or Credit Card) :  Click the “Pay Now” button on related event. You will be directed to the PayPal secure page to make you payment. Please attach you payment transaction code provided after you make the payment.
  5. After completing the Registration Form, click “Submit” button on the Form.

Registration via Fax (Recommended for Domestic Participants Only)

  1. Complete and fax the Registration Form to the secretariat fax address at +62.21.3153392 along with proof of payment [e.g. copy of bank transfer slip]. Photocopied forms are acceptable. Payment Proof is strongly recommended to be done along with your Registration Form faxed submission.
  2. The Registration Form will not be acknowledged until the appropriate Payment Proof have been received to the Secretariat by fax to 021-3153392 as soon as possible following the Registration Form submission.
  3. Registration will not be acknowledged until the appropriate payment proof have been received by the Secretariat.

Registration Payment

A. BANK TRANFER

Bank transfer is strongly recommended rather than any other payment method. See event bank account in the Announcement
Bank remittance must be paid by registrant, otherwise the registration receipt or badge will not be issued due to the less payment.

B. PAYMENT USING PAYPAL

Find the safer and easier way to make your registration payment without exposing your credit card or bank account number by using PayPal (only use a valid Credit or Debit Card).

C. CASH TO SECRETARIAT ADDRESS

Cash can be paid directly to the Secretariat Address(s). Rooms and Workshops payments must be full paid in advanced due to secure the space.

D. ON SITE PAYMENT

  • On site payment [valid for Registration only, NOT for Rooms nor Workshops] with Bank Notes IDR/USD, or Bank Drafts, shall be brought upon arrival and to be drawn on Indonesia Bank. The Bank Draft is to be made payable to “GEO convex”. Please indicate your “On Site Payment” remark on the registration form.
  • Payment by Credit Card with EDC Machine will only be provided at the venue hotel by signing your authorization and the Credit Card transaction charges will be applied based on venue hotel’s regulation. The Organizing Committee holds no responsibility for any exchange rates applied by the Credit Card vendor when the statement converted into local currency.

Registration Confirmation

Registered Participants are strongly suggested to make Re-Confirmation due to incoming facsimiles and/or payment made to our Registration Division.

Domestic Participant: Fax To: 021.3153392 ; Reconfirm To: 021.32244117 – 118, 021.3149318 – 19 and 021.2305835 Mobile: 0811.88.2080
Overseas Participant: Fax To +6221.3153392 ; Reconfirm To +62 812.858 6775

Registration re-confirmation especially for Course/Workshop and/or Room Reservation are a must due the availability of space. Organizing Committee reserve the right not to guarantee any unconfirmed Course/Workshop registration at the Event and the payment made will be returned by bank transfer only to the Payer Bank Account after the event.

Registered participants will receive Registration Official Receipt (upon request) after the fees have been cashed and effectively in the Event bank account.

Participants are requested to bring the mentioned receipt OR copy of payment proof to facilitate Re-Registration procedures as foreseen at Registration Counters during event. Photocopied are acceptable. In fact, Name Badge will be issued as an initial confirmation of your receipt.

Notification: For group registration from pharmaceutical companies as payers may contact the Secretariat email address for specific procedure.

Cancellation And Refund Policy

REGISTRATION
Notification of Registration cancellation for scientific symposium must be made in writing or emailed to the Secretariat. Registration Fee are refundable with the following cancellation policy:

  • One month before event – 50% refund of Fee paid
  • On and After the date – No refund
  • No Show registration can not be refunded.

ACCOMMODATION

  • Hotel room rate is net for room only.
  • Please note that official check-in time is 14.00 local time and check-out time is 12.00 local time. Approval of early check-in and late check-out is at discretion of the hotel.
  • No reservation will be made without full deposit of nights booking due to room availability.
  • Any changes and cancellations regarding to room reservation in pre-registration period must be done in writing to the Secretariat at least 168 hours prior to arrival. After the date, guaranteed payment for 1 night will be charged.
  • No Show will be applied on the first night for delayed or postpone staying that causes the loss of 1 night room deposit made.
  • In the event of materialization, the hotel will charge the full amount duration of stay upon check-out that causes the loss of mentioned deposit made.

Refund may only be made after the event by bank transfer. Official letter should be submitted to Secretariat address mentioning its payer’s Bank Account.